The majority of the Sage 50 1099 process is rather simple. Keep track of your payments throughout the year, change the “1099 Type” field for any vendor who needs to get a 1099-Misc to Independent Contractor, and print your forms at the end of the year. However, how can you change the 1099 amount if necessary? How would you get Sage 50 to produce a 1099 for someone to whom you had not even made a payment if you had given a non-cash award or reward worth at least $600? In actuality, it’s simpler than you may imagine. Let’s learn the process for Sage 50 1099 Tips – Adjustments & Non-Cash Payments in this blog.
Everything you Need to Know About Sage 50 1099
Businesses must report non-employee compensation of $600 or more to the IRS on Form 1099-NEC rather than Form 1099-MISC (which is limited to payments of rent, royalties, and other specific payments). Penalties may apply if these forms are not completed and submitted accurately and on time. So here’s everything you need to know if you hire independent contractors and pay outside legal and accounting professionals.
Suggested Reading: Printing the New 1099 NEC in Sage 50
1099-MISC
If your company paid an individual or LLC at least $600 for any of the following during the year, the 1099-MISC is used:
- Rent
- Royalties
- Other income, including prizes and awards
- Federal income tax withheld, including backup withholding
- Fishing boat proceeds
- Medical and health care services
- Substitute payments in lieu of dividends or interest
- Crop insurance proceeds
- Legal Settlements
- Fish purchased for resale
- Section 409A deferrals
- Excess golden parachute payments
- Non-qualified deferred compensation
1099-NEC
For payments over $600 made to a person or vendor who was not a W-2 employee for services rendered (including parts and materials), or for each person from whom you withheld federal income tax (under the backup withholding rules), regardless of the amount of payment, the 1099-NEC is used to report the payment. Any payments made to an individual, a partnership, or a company may be considered an applicable payment (and LLCs treated as corporations). You should be aware that payments made using a credit card or other payment card, as well as some other forms of payments, such as those made through third-party networks like PayPal, are not required to be reported on Form 1099-NEC.
Suggested Reading: Print 1096-1099 Forms in Sage 50
Sage 50 1099 Tips – Adjustments & Non-Cash Payments
First, read this overview if you’re not familiar with how Sage 50 issues 1099s. Still, you’ll have to follow the same steps. Make sure each prize recipient is set up as a vendor if you distributed non-cash awards.
Only payments to vendors are reported by Sage 50 on 1099s (cash disbursements). Therefore, you must use payments to make any necessary modifications to the 1099 numbers. However, you must make sure that doing so won’t affect your general ledger balances or your bank reconciliation.
Suggested Reading: Sage 100 Reconcile 1099 Vendor Amounts
- Select Payments under Tasks from the menu
- Enter the vendor’s ID.
- Put in a reference or check number, like “1099Adj”
- A date that falls within the 1099 year should be entered, normally use December 31
- Enter the description, the GL account, and the amount on the Apply to Expenses tab
- Expenses ought to be recorded in the GL account. However, since the balance won’t change, the specific account you select isn’t very significant. You are able to input a negative sum if you need to lower someone’s 1099’s total
- Go back to the Cash Account field now and make the GL Account field’s value match the account you used there
- Due to the debit and credit going to the same account, there will be no impact. The action will also not shown on your bank reconciliation.
Even though you’ve debited and credited the same account, just the amount listed on the Apply to Expenses page will have an impact on your 1099. Before printing your 1099s, you can verify the updated 1099 amounts by running the 1099 Vendor Report (Reports & Forms >>> Accounts Payable).
WARNING: That most recent setting for the Cash Account will be remembered by the Payments window. In order to avoid entering payments inadvertently to an expense account rather than your bank account, it is a good practise to open a regular payment and then re-save it after entering your 1099 changes.
Suggested Reading: Setup Sales Tax in Sage 50
Conclusion
The blog post is entirely focussed on Sage 50 1099 Tips – Adjustments & Non-Cash Payments. Hopefully, it will helpful for you in understanding of Sage 50 1099 Forms. Moreover, you can reach out the Sage Helpdesk Team to explore more about it. If you have any specific query, also get in touch with the experts of Sage 50 live chat 24×7 help.
Frequently Asked Questions
Q. How Do I Create an Electronic File for your 1099 Forms in Sage 50?
Ans. The below steps to create an electronic file for your 1099 forms in Sage 50:
- Accounts Payable Open >> AP Periodic Processing >> 1099 electronically filing
- Fill in the required fields for the payer, broadcaster, and header
- Create the electronic file by clicking Generate
- As directed by the FIRE system, proceed Take note of the name the IRS gives your file so you can refer to it in the future. In the event that a replacement file is needed, you will need the name.
- Click Close once you’ve finished.
Q. How to Print 1099 Forms in Sage Software?
Ans. The steps is pretty simple, simply perform the below steps:
- From the Reports & Forms menu, select Forms and then click Tax Forms
- The Forms list is displayed when the Select a Report or Form window first appears
- Choose the 1099 form you wish to print from the Forms list
- Below the example form image, select the Preview and Print option
- The filter screen for 1099 Forms with Preview and Print will now appear
- Make your filter selections
- Choose the types of payments to take into account when generating 1099s from the Payment Method filter
- To print the forms, select the Print/Email button.
Q. How to Print 1099 Forms in Sage 100?
Ans. The following are the steps to print 1099 forms in Sage 100:
- Navigate to the Accounts Payable
- Simply select the Reports tab
- For reporting on Form 1099, click here
- Check out the 1099 reporting visual part
- Next, select the tab that says “Use this form”
- After that, choose the “New” button
- The form type you want to utilise must be specified (Dividend, Interest or Miscellaneous)
- Don’t forget to provide the merchant category and the 1099 calendar year
- Write down the year’s total payments as well as the minimum amount due to the vendors
- Please be aware that the amount entered must be greater than or equal to this amount
- All company-related information should be checked and verified
- A 1099 window will show up once you have accepted the terms and conditions
- Click “Next” to continue
- To print all of the instructions for the 1099 form, select the print check list option in the checklist wizard
- Hit the Finish tab
- The following window’s form can be filled out using the same procedures
- The 1099/1096 form processing will start as soon as all the facts are confirmed
- The form’s appearance must now be decided
- Click on the print option
- Identify an appropriate forms
- To recognise and validate your form, click the forms reader
- To view the form, click on the “Next” button.
