How to Convert QuickBooks Accountant Copy to Company File?

You may be aware of the functionality that enables you to create a QuickBooks Accountant’s Copy of your company file if you have been using QuickBooks Desktop as your firm’s accounting software. With the help of this copy, you can collaborate with your accountant remotely on the same document and later integrate the modifications without wiping out any data. But occasionally, you might want to use an Accountant’s Copy in .qbx or.qba format instead of a standard corporate file format. (.qbw). You would be free to make modifications in this manner without any limitations.

What is an Accountant’s copy in QuickBooks?

An accountant’s copy allows clients and accountants to work on the same company file at the same time. It eliminates the need to email large files, reducing confusion caused by multiple copies. Unlike regular company files with the .QBW extension, an accountant’s copy uses the .QBX extension.

Read More: Convert QuickBooks Accountant Copy to Company File

How to Convert QuickBooks Accountant Copy to Company File?

You can easily convert the file using QuickBooks Desktop Enterprise Accountant or Premier Accountant versions. Other software versions do not have this feature. Once the file has been changed into a company file, you won’t be able to generate an Accountant’s Changes file either. Simply insert any changes you made to the original company file again. Users receive the QuickBooks reloads error while attempting to open an accountant’s copy transfer file (QBX).

Step-by-Step Guide to Convert an Accountant’s Copy to a Regular Company File

Converting an accountant’s copy into a regular company file in QuickBooks Desktop is a simple process. Whether you’re working with a .QBA or .QBX file, this guide provides clear steps to help you switch seamlessly. Follow these steps to avoid data loss and ensure a smooth transition.

See More: QuickBooks Enterprise to Premier Conversion

Step 1: Convert an Accountant’s Copy (.QBA or .QBX) to a Regular Company File

1. Double-click on the Accountant’s Copy file to open it.
   • Note:  Always back up the file before making changes to protect your data.
2. Click on File, then select Send Company File.
3. From the dropdown, select Accountant’s Copy and then click on Convert Accountant’s Copy to Company File/QBW.
4. A prompt will appear. Hit the OK button to confirm changes made to convert the file.
5. Choose a folder where you want to save the new company file.
6. Rename the file, if needed, for better organization

Step 2: Convert an Accountant’s Copy Transfer File (.QBX)

If you’re dealing with an accountant’s copy transfer file (.QBX), the process is slightly different.

1. Go to the File menu, select Open or Restore Company, and choose Convert an Accountant’s Copy Transfer File.
2. After selecting the transfer file option, click Next to proceed.
3. Locate and open the accountant’s copy transfer file you want to convert.
4. QuickBooks will provide an overview of the selected file. Ensure it’s correct, then click Next.
5. Save the File by assigning a name to the file. Also ensure the file type is set to QBW under “Save as Type”.
6. Choose a location and click Save.
7. Once the conversion is done, you’ll get a confirmation notification. Click OK to finalize the process.

Step 3: Handle Accountant’s Changes (.QBY)

To integrate an accountant’s changes (.QBY):

1. Go to File, then select Open or Restore Company.
2. Click on Convert an Accountant’s Copy Transfer File. 
3. After you have selected the conversion type, click on the Next button.
4. Find the .QBY file and open it.
5. Assign a name to the file and confirm the selection.
6. Click on Save.

By following these steps, you can easily convert accountant-related files into regular company files in QuickBooks Desktop.

Step 4: To Edit Your Client’s Books

The client list shows your client’s information, including their lead accountant. You can also check the status of tasks like tax preparation and returns. QuickBooks allows you to make changes to your client’s books. Using different Accountant Tools, you can perform the following tasks:

Account Balances Correction

This function identifies discrepancies in account balances and provides options to adjust opening balances by modifying inputs.

The first time you use this function, there are no balances in the Accountant’s Records for a previous review period. After completing the first review, the balances are saved. For subsequent reviews, balances are automatically retained, eliminating the need for manual entry. Once balances are entered—manually or automatically—the process remains the same.

Prior Transaction Period Dates

Enter the “From” and “To” dates in the fields at the top of the form, along with the basis for the previous review period. The previous review period usually ends one day before the next period starts. While the review periods may vary in length, the ending date should always be current.

Steps:

• Adjust Balances
• Enter or View Balances
• Identify Discrepancies
• Verify Balances

Conclusion

We really hope that the information offered in this write-up will be useful to you as you convert QuickBooks Accountant Copy to Company File. However, if you run into any problems when using the steps described here, or if you have any questions, get in touch LIVE CHAT  with our QuickBooks Helpdesk Team. When it comes to finding solutions for QuickBooks issues, our qualified specialists are always available to assist you.